How to complaint via mail if salary not paid

Here's a step-by-step guide on how to write a complaint letter to your employer if your salary is not paid:

Step 1: Gather necessary information

• Your employee ID number or any other unique identifier
• The date your salary was due
• The amount of salary you were expecting
• Any relevant documentation, such as pay stubs or bank statements
• A record of any previous conversations or emails with your employer regarding the issue

Step 2: Write the letter

• Start with a formal greeting, addressing your employer by their title and last name (e.g. "Dear Mr./Ms./Mrs./Dr. [Last Name]")
• Clearly state the purpose of the letter: "I am writing to express my concern and disappointment regarding the non-payment of my salary for [date]."
• Provide the necessary details, including:
  • Your employee ID number or unique identifier
  • The date your salary was due
  • The amount of salary you were expecting
  • Any relevant documentation or evidence
• Explain the impact of the non-payment on you, such as financial difficulties or inconvenience
• State your expectation for resolution, such as "I expect my salary to be paid in full by [date]"

Step 3: Keep the tone professional and polite

• Avoid using aggressive or confrontational language
• Use a professional tone and avoid making personal attacks
• Show that you have made an effort to resolve the issue through other channels before resorting to a formal complaint

Step 4: Sign and date the letter

• Sign your name above your printed name
• Date the letter

Step 5: Send the letter

• Send the letter via certified mail, return receipt requested
• Keep a copy of the letter for your records

Sample Letter

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Date]

[Employer's Name] [Employer's Title] [Company Name] [Company Address] [City, State, ZIP]

Dear [Employer's Name],

I am writing to express my concern and disappointment regarding the non-payment of my salary for [date]. As per our agreement, my salary was due on [date], but I have yet to receive my payment.

My employee ID number is [Employee ID Number]. According to my records, I was expecting a salary of [amount] for the period [date] to [date]. I have attached a copy of my pay stub and bank statement to support my claim.

The non-payment of my salary has caused me significant financial difficulties and inconvenience. I expect my salary to be paid in full by [date]. I would appreciate it if you could look into this matter urgently and take necessary steps to resolve the issue.

I have tried to resolve this issue through other channels, but unfortunately, I have not received a satisfactory response. I hope that we can resolve this matter amicably and promptly.

Thank you for your attention to this matter.

Sincerely,

[Your Signature] [Your Printed Name]

Additional Tips

• Keep a record of all correspondence, including emails and phone calls
• Follow up with a phone call or email to ensure your employer has received your letter and is working on resolving the issue
• If you do not receive a response or resolution, consider seeking the help of a labor lawyer or a government agency that handles employment disputes

Remember to stay calm and professional throughout the process, and to keep a record of all correspondence and interactions with your employer. Good luck!