How to compose a mail in outlook
Composing an email in Outlook is a straightforward process. Here's a step-by-step guide:
Method 1: Composing a New Email
- Open Outlook and click on the "New Email" button in the Home tab or press the keyboard shortcut "Ctrl + Shift + E".
- In the "To" field, enter the email address of the recipient(s) you want to send the email to. You can also select contacts from your address book or use the "To" field's dropdown menu to find previously sent emails.
- In the "Subject" field, enter a brief summary of the email's content.
- In the main body of the email, type your message. You can format the text using the various tools available in the ribbon, such as font styles, sizes, and colors.
- You can also add attachments to the email by clicking on the "Attach File" button in the "Include" group.
- Once you've finished composing the email, click on the "Send" button to send it to the recipient(s).
Method 2: Composing a New Email using the Quick Steps Feature
- Open Outlook and click on the "New Email" button in the Home tab or press the keyboard shortcut "Ctrl + Shift + E".
- In the "To" field, enter the email address of the recipient(s) you want to send the email to.
- Click on the "Quick Steps" button in the "Move" group and select a pre-defined email template or a saved email template.
- Fill in the required information in the template, such as the subject and body of the email.
- Click on the "Send" button to send the email to the recipient(s).
Additional Tips
- You can use the "Format Text" button in the "Home" tab to format the text in your email.
- You can use the "Insert" tab to insert tables, hyperlinks, and other elements into your email.
- You can use the "Rules" feature to automatically sort, forward, or delete emails based on specific criteria.
- You can use the "Scheduling Assistant" feature to schedule meetings and appointments with others.
- You can use the "Track" feature to track the status of your emails and see when they've been read or replied to.