How to compress and attach a excel file to mail

Here are the steps to compress and attach an Excel file to an email:

Method 1: Using Windows Explorer

  1. Open the Excel file you want to attach to the email.
  2. Go to the "File" menu and click on "Save As".
  3. In the "Save As" dialog box, select a location to save the file (e.g., your desktop).
  4. In the "Save as type" dropdown menu, select "Excel Workbook (.xlsx)".
  5. Click on the "Tools" button and select "Compress files to save space".
  6. In the "Compress files" dialog box, select the compression level you want (e.g., "Low" or "Medium").
  7. Click "OK" to save the compressed file.
  8. Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
  9. Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.

Method 2: Using Excel's Built-in Compression Feature

  1. Open the Excel file you want to attach to the email.
  2. Go to the "File" menu and click on "Save As".
  3. In the "Save As" dialog box, select a location to save the file (e.g., your desktop).
  4. In the "Save as type" dropdown menu, select "Excel Workbook (.xlsx)".
  5. Click on the "Options" button and select "Tools" from the dropdown menu.
  6. In the "Tools" dialog box, select "Compress" from the "Save" section.
  7. In the "Compress" dialog box, select the compression level you want (e.g., "Low" or "Medium").
  8. Click "OK" to save the compressed file.
  9. Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
  10. Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.

Method 3: Using a Third-Party Compression Tool

  1. Download and install a third-party compression tool (e.g., WinZip, 7-Zip, etc.).
  2. Open the Excel file you want to attach to the email.
  3. Use the compression tool to compress the file (e.g., right-click on the file and select "Add to archive" or "Compress").
  4. Select the compression level you want (e.g., "Low" or "Medium").
  5. Save the compressed file to a location on your computer.
  6. Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
  7. Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.

Note: The compression level you choose will affect the file size and the time it takes to compress and decompress the file. A lower compression level will result in a smaller file size, but may take longer to compress and decompress. A higher compression level will result in a larger file size, but will compress and decompress faster.