How to compress and attach a excel file to mail
Here are the steps to compress and attach an Excel file to an email:
Method 1: Using Windows Explorer
- Open the Excel file you want to attach to the email.
- Go to the "File" menu and click on "Save As".
- In the "Save As" dialog box, select a location to save the file (e.g., your desktop).
- In the "Save as type" dropdown menu, select "Excel Workbook (.xlsx)".
- Click on the "Tools" button and select "Compress files to save space".
- In the "Compress files" dialog box, select the compression level you want (e.g., "Low" or "Medium").
- Click "OK" to save the compressed file.
- Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
- Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.
Method 2: Using Excel's Built-in Compression Feature
- Open the Excel file you want to attach to the email.
- Go to the "File" menu and click on "Save As".
- In the "Save As" dialog box, select a location to save the file (e.g., your desktop).
- In the "Save as type" dropdown menu, select "Excel Workbook (.xlsx)".
- Click on the "Options" button and select "Tools" from the dropdown menu.
- In the "Tools" dialog box, select "Compress" from the "Save" section.
- In the "Compress" dialog box, select the compression level you want (e.g., "Low" or "Medium").
- Click "OK" to save the compressed file.
- Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
- Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.
Method 3: Using a Third-Party Compression Tool
- Download and install a third-party compression tool (e.g., WinZip, 7-Zip, etc.).
- Open the Excel file you want to attach to the email.
- Use the compression tool to compress the file (e.g., right-click on the file and select "Add to archive" or "Compress").
- Select the compression level you want (e.g., "Low" or "Medium").
- Save the compressed file to a location on your computer.
- Open your email client (e.g., Outlook, Gmail, etc.) and compose a new email.
- Attach the compressed Excel file to the email by dragging and dropping it into the email body or by clicking on the "Attach file" button.
Note: The compression level you choose will affect the file size and the time it takes to compress and decompress the file. A lower compression level will result in a smaller file size, but may take longer to compress and decompress. A higher compression level will result in a larger file size, but will compress and decompress faster.