How to configure mail copy forwarding in outlook 2016

To configure mail copy forwarding in Outlook 2016, you can follow these steps:

Method 1: Using the "Rules" feature

1. Open Outlook 2016 and go to the "Home" tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" in the drop-down menu.
4. Click on "New Rule" in the "Rules and Alerts" window.
5. Select "Start from a blank rule" and click "Next".
6. Choose "forward it to people or distribution list" and click "Next".
7. Enter the email address of the person or distribution list you want to forward the emails to.
8. Choose the condition for which you want to forward the emails (e.g. "from a specific person", "with specific words", etc.).
9. Click "Finish" to save the rule.

Method 2: Using the "Forward" feature

1. Open Outlook 2016 and go to the "Home" tab in the ribbon.
2. Click on the "Forward" button in the "Move" group.
3. In the "Forward" window, select "Forward to" and enter the email address of the person or distribution list you want to forward the emails to.
4. Choose the condition for which you want to forward the emails (e.g. "from a specific person", "with specific words", etc.).
5. Click "OK" to save the forward rule.

Tips and Variations

• You can also use the "Rules" feature to forward emails based on specific conditions, such as "from a specific person", "with specific words", etc.
• You can also use the "Forward" feature to forward emails to multiple recipients by separating their email addresses with a semicolon (;).
• If you want to forward emails from a specific folder, you can use the "Rules" feature to specify the folder as the condition.
• If you want to forward emails with attachments, you can use the "Rules" feature to specify the condition as "with attachments".

Example: Forwarding emails from a specific sender

Let's say you want to forward all emails from a specific sender (e.g. "[email protected]") to another email address (e.g. "[email protected]").

Method 1: Using the "Rules" feature

1. Go to the "Rules" window and click on "New Rule".
2. Select "Start from a blank rule" and click "Next".
3. Choose "from a specific person" and enter "[email protected]" in the "From" field.
4. Click "Next" and then "Finish" to save the rule.

Method 2: Using the "Forward" feature

1. Go to the "Home" tab and click on the "Forward" button.
2. In the "Forward" window, select "Forward to" and enter "[email protected]" in the "To" field.
3. Choose "from a specific person" as the condition and enter "[email protected]" in the "From" field.
4. Click "OK" to save the forward rule.