How to configure zoho mail in microsoft outlook

Configuring Zoho Mail in Microsoft Outlook is a relatively straightforward process. Here's a step-by-step guide to help you set it up:

Prerequisites:

  1. You have a Zoho Mail account.
  2. You have Microsoft Outlook installed on your computer.
  3. You have the Zoho Mail IMAP settings handy (you can find these in your Zoho Mail account settings).

Step 1: Enable IMAP in Zoho Mail

  1. Log in to your Zoho Mail account.
  2. Click on the gear icon () in the top right corner and select "Settings."
  3. Scroll down to the "Accounts" section and click on "IMAP."
  4. Toggle the "Enable IMAP" switch to the "On" position.
  5. Note down the IMAP settings, including the server name, port number, and security settings.

Step 2: Add Zoho Mail account to Outlook

  1. Open Microsoft Outlook and go to the "File" menu.
  2. Click on "Add Account" and select "Manual setup or additional server types."
  3. Select "Internet Email" and click "Next."
  4. Enter the following information:
    • Your Name: Your name as you want it to appear in your Zoho Mail account.
    • Email Address: Your Zoho Mail address (e.g., [yourname]@zohomail.com).
    • Account Type: Select "POP" or "IMAP" (IMAP is recommended for syncing emails).
    • Incoming mail server: Enter the IMAP server name from your Zoho Mail account settings (e.g., imap.zohomail.com).
    • Outgoing mail server: Enter the SMTP server name from your Zoho Mail account settings (e.g., smtp.zohomail.com).
    • Port numbers: Enter the port numbers corresponding to the IMAP and SMTP servers (e.g., 993 for IMAP and 587 for SMTP).
    • Username: Enter your Zoho Mail username (e.g., yourname).
    • Password: Enter your Zoho Mail password.
  5. Click "Next" and then "Finish" to complete the setup.

Step 3: Configure Outlook to use Zoho Mail

  1. In Outlook, go to the "File" menu and select "Account Settings."
  2. Click on "Account Settings" again in the pop-up window.
  3. Select your Zoho Mail account and click "Change."
  4. In the "Change Account" window, select "More Settings" and then click on the "Advanced" tab.
  5. Under "Incoming mail server," select "IMAP" and enter the IMAP server name and port number from your Zoho Mail account settings.
  6. Under "Outgoing mail server," select "SMTP" and enter the SMTP server name and port number from your Zoho Mail account settings.
  7. Click "OK" to save the changes.

Step 4: Sync your Zoho Mail account with Outlook

  1. Close and reopen Outlook to ensure the changes take effect.
  2. Your Zoho Mail account should now be synced with Outlook, and you should be able to access your emails, contacts, and calendar events.

That's it! You should now be able to use your Zoho Mail account with Microsoft Outlook. If you encounter any issues during the setup process, you can refer to Zoho Mail's official documentation or contact their support team for assistance.