How to control decimal places in mail merge

In Microsoft Word's Mail Merge feature, you can control the number of decimal places displayed in the merged output by using various techniques. Here are a few methods:

  1. Format the field as a number with a specific number of decimal places:
    • In the Mail Merge wizard, select the field you want to format (e.g., a currency value).
    • Right-click on the field and select "Format Field" (or press Ctrl+Shift+F).
    • In the "Format Field" dialog box, select "Number" as the format type.
    • In the "Number" format dialog box, select the "Custom" option.
    • In the "Custom Format" box, enter the desired number of decimal places (e.g., 0.00 for two decimal places).
    • Click "OK" to apply the format.
  2. Use the ROUND function in the merge field:
    • In the Mail Merge wizard, select the field you want to format (e.g., a currency value).
    • Right-click on the field and select "Insert Merge Field" (or press Ctrl+Shift+F).
    • In the "Insert Merge Field" dialog box, enter the following formula: =ROUND({your_field_name}, 2) (replace {your_field_name} with the actual field name).
    • This will round the value to two decimal places.
  3. Use the TEXT function in the merge field:
    • In the Mail Merge wizard, select the field you want to format (e.g., a currency value).
    • Right-click on the field and select "Insert Merge Field" (or press Ctrl+Shift+F).
    • In the "Insert Merge Field" dialog box, enter the following formula: =TEXT({your_field_name}, "0.00") (replace {your_field_name} with the actual field name).
    • This will format the value as a string with two decimal places.
  4. Use a formula in the Mail Merge main document:
    • In the Mail Merge main document, insert a formula using the ROUND or TEXT function (as described above).
    • For example: =ROUND(A2, 2) (assuming the value is in cell A2).

By using one of these methods, you can control the number of decimal places displayed in your Mail Merge output.