How to copy all mail from gmail to outlook

A common migration question!

To copy all your emails from Gmail to Outlook, you'll need to use a combination of Gmail's IMAP settings and Outlook's import feature. Here's a step-by-step guide to help you achieve this:

Prerequisites:

1. You have a Gmail account with IMAP enabled (Settings > Forwarding and POP/IMAP > Enable IMAP).
2. You have an Outlook account (Outlook.com, Office 365, or Exchange).
3. You have the Outlook desktop application installed on your computer.

Step 1: Set up Gmail's IMAP settings in Outlook

1. Open Outlook and go to File > Account Settings > Manage Profiles > Show Profiles.
2. Click "Add" and select "Manual setup or additional server types."
3. Choose "Internet E-mail" and click "Next."
4. Enter your Gmail address and password, and select "IMAP" as the account type.
5. Set the incoming mail server to imap.gmail.com and the outgoing mail server to smtp.gmail.com.
6. Set the port numbers to 993 (IMAP) and 587 (SMTP) respectively.
7. Click "Next" and then "Finish."

Step 2: Copy emails from Gmail to Outlook

1. In Outlook, go to the "File" menu and select "Open & Export" > "Import/Export."
2. Choose "Export to a file" and select "Comma Separated Values (CSV)" as the file format.
3. Select the folders you want to export (e.g., Inbox, Sent Items, etc.).
4. Click "Next" and then "Finish" to export the emails to a CSV file.

Step 3: Import emails from CSV file to Outlook

1. In Outlook, go to the "File" menu and select "Open & Export" > "Import/Export."
2. Choose "Import from a file" and select the CSV file you exported in Step 2.
3. Select the folders you want to import the emails into (e.g., Inbox, Sent Items, etc.).
4. Click "Next" and then "Finish" to import the emails into Outlook.

Tips and Variations:

• To copy all emails from Gmail to Outlook, you can use a third-party tool like Synchronize or Gmail Backup. These tools can help you migrate your emails more efficiently.
• If you have a large number of emails, you may want to consider using a script or a tool that can automate the process.
• Be aware that copying all emails from Gmail to Outlook may take some time, depending on the size of your email account and the speed of your internet connection.
• If you're using Gmail's two-factor authentication, you may need to generate an App Password to use with Outlook.

By following these steps, you should be able to copy all your emails from Gmail to Outlook.