How to create a mail group in outlook 2016

To create a mail group in Outlook 2016, follow these steps:

Method 1: Create a Mail Group using the "New Contact" Wizard

  1. Open Outlook 2016 and go to the "Contacts" folder.
  2. Click on the "New Contact" button in the "Home" tab or press Ctrl + Shift + C.
  3. In the "New Contact" window, enter a name for your mail group in the "First Name" and "Last Name" fields.
  4. In the "Email Addresses" field, enter the email addresses of the people you want to include in the mail group, separated by semicolons (;).
  5. Click "OK" to create the new contact.

Method 2: Create a Mail Group using the "New Distribution List" Wizard

  1. Open Outlook 2016 and go to the "Contacts" folder.
  2. Click on the "New Distribution List" button in the "Home" tab or press Ctrl + Shift + D.
  3. In the "New Distribution List" window, enter a name for your mail group.
  4. Click "Add Members" and select the people you want to include in the mail group from your contacts list or enter their email addresses manually.
  5. Click "OK" to create the new distribution list.

Method 3: Create a Mail Group using the "Contacts" Folder

  1. Open Outlook 2016 and go to the "Contacts" folder.
  2. Right-click on the "Contacts" folder and select "New Contact Group".
  3. In the "New Contact Group" window, enter a name for your mail group.
  4. Click "Add Members" and select the people you want to include in the mail group from your contacts list or enter their email addresses manually.
  5. Click "OK" to create the new contact group.

Once you've created a mail group, you can use it to send emails to all the members of the group at once. To do this, simply address an email to the mail group's name, and Outlook will automatically add all the members of the group to the "To" field.

Note: If you're using Exchange Server, you may need to have the necessary permissions to create a mail group. Additionally, some organizations may have policies that restrict the creation of mail groups.