How to create a mail merge in gmail

Gmail doesn't have a built-in mail merge feature like Microsoft Outlook or other email clients. However, you can use a combination of Gmail's features and third-party add-ons to create a mail merge-like experience. Here are a few methods:

Method 1: Using Gmail's Canned Responses

  1. Enable Canned Responses (also known as "Templates") in your Gmail settings:
    • Go to Settings (gear icon) > Advanced > Canned responses.
    • Enable "Canned responses" and click "Save Changes".
  2. Create a template for your mail merge:
    • Compose a new email and write the template text.
    • Use placeholders for the dynamic information you want to insert (e.g., {{name}}, {{email}}, etc.).
    • Save the email as a draft.
  3. Use the Canned Responses feature to insert the template:
    • Go to the draft email and click the three vertical dots next to the "Reply" button.
    • Select "Canned responses" and then "Insert canned response".
    • Choose the template you created earlier.

Method 2: Using Gmail's Labels and Filters

  1. Create a label for your mail merge:
    • Go to the Gmail settings (gear icon) > Labels.
    • Create a new label (e.g., "Mail Merge").
  2. Create a filter to apply the label to your emails:
    • Go to the Gmail settings (gear icon) > Filters and Blocked Addresses.
    • Create a new filter:
      • Apply the filter to the "To" field.
      • Use the "Contains" operator and enter the email addresses you want to send the mail merge to.
      • Apply the "Mail Merge" label to the emails.
  3. Use a third-party add-on to populate the email template:
    • Install a third-party add-on like AutoCrat or Mail Merge for Gmail.
    • Configure the add-on to use the label you created earlier.
    • The add-on will populate the email template with the dynamic information.

Method 3: Using a Third-Party Add-on

  1. Install a third-party add-on like AutoCrat, Mail Merge for Gmail, or MergeMail.
  2. Configure the add-on to use your Gmail account and create a new mail merge project.
  3. Upload your email template and populate the placeholders with dynamic information.
  4. Use the add-on to send the mail merge emails to your recipients.

Keep in mind that these methods may have limitations compared to a traditional mail merge feature. However, they can still help you automate the process of sending personalized emails to multiple recipients.