How to create a mail merge in gmail
Gmail doesn't have a built-in mail merge feature like Microsoft Outlook or other email clients. However, you can use a combination of Gmail's features and third-party add-ons to create a mail merge-like experience. Here are a few methods:
Method 1: Using Gmail's Canned Responses
- Enable Canned Responses (also known as "Templates") in your Gmail settings:
- Go to Settings (gear icon) > Advanced > Canned responses.
- Enable "Canned responses" and click "Save Changes".
- Create a template for your mail merge:
- Compose a new email and write the template text.
- Use placeholders for the dynamic information you want to insert (e.g., {{name}}, {{email}}, etc.).
- Save the email as a draft.
- Use the Canned Responses feature to insert the template:
- Go to the draft email and click the three vertical dots next to the "Reply" button.
- Select "Canned responses" and then "Insert canned response".
- Choose the template you created earlier.
Method 2: Using Gmail's Labels and Filters
- Create a label for your mail merge:
- Go to the Gmail settings (gear icon) > Labels.
- Create a new label (e.g., "Mail Merge").
- Create a filter to apply the label to your emails:
- Go to the Gmail settings (gear icon) > Filters and Blocked Addresses.
- Create a new filter:
- Apply the filter to the "To" field.
- Use the "Contains" operator and enter the email addresses you want to send the mail merge to.
- Apply the "Mail Merge" label to the emails.
- Use a third-party add-on to populate the email template:
- Install a third-party add-on like AutoCrat or Mail Merge for Gmail.
- Configure the add-on to use the label you created earlier.
- The add-on will populate the email template with the dynamic information.
Method 3: Using a Third-Party Add-on
- Install a third-party add-on like AutoCrat, Mail Merge for Gmail, or MergeMail.
- Configure the add-on to use your Gmail account and create a new mail merge project.
- Upload your email template and populate the placeholders with dynamic information.
- Use the add-on to send the mail merge emails to your recipients.
Keep in mind that these methods may have limitations compared to a traditional mail merge feature. However, they can still help you automate the process of sending personalized emails to multiple recipients.