How to create a mailing label report in access 2016

To create a mailing label report in Access 2016, you can follow these steps:

Step 1: Create a new report

  1. Open your Access database and click on the "Create" tab in the ribbon.
  2. Click on "Report" in the "Reports" group.
  3. In the "Report Wizard" dialog box, select "Blank Report" and click "OK".

Step 2: Design the report

  1. In the report design view, add a table or query that contains the data you want to use for the mailing labels. You can add a table or query by dragging and dropping it from the "Navigation Pane" onto the report design surface.
  2. Arrange the fields in the table or query in the order you want them to appear on the mailing labels. For example, you may want to put the name and address fields in a specific order.
  3. Use the "Report Layout" tools to format the report. You can use the "Grid" and "Snap to Grid" features to help you align the fields and text.

Step 3: Add a mailing label control

  1. In the report design view, click on the "Controls" tab in the ribbon.
  2. In the "Controls" group, click on "Label" and then drag and drop it onto the report design surface.
  3. In the "Label Properties" dialog box, enter the following settings:
    • "Name": Enter a name for the label control, such as "MailingLabel".
    • "Caption": Enter the text you want to appear on the label, such as "Name: [Name]".
    • "Format": Select "Mailing Label" from the drop-down list.
    • "Width": Enter the width of the label in inches (e.g. 4 inches).
    • "Height": Enter the height of the label in inches (e.g. 2.5 inches).
  4. Click "OK" to close the "Label Properties" dialog box.

Step 4: Bind the label control to a field

  1. In the report design view, select the label control you just created.
  2. In the "Properties" pane, click on the "Data" tab.
  3. In the "Data" tab, select the field you want to bind to the label control from the "Control Source" drop-down list.
  4. For example, if you want to bind the label control to the "Name" field, select "Name" from the drop-down list.

Step 5: Add additional fields (optional)

  1. If you want to add additional fields to the mailing label, such as the address or city, you can add more label controls to the report design surface.
  2. Repeat the process of binding each label control to a field in the table or query.

Step 6: Preview and print the report

  1. Click on the "Preview" button in the ribbon to preview the report.
  2. Make any necessary adjustments to the report design or layout.
  3. Click on the "Print" button in the ribbon to print the report.

That's it! With these steps, you should be able to create a mailing label report in Access 2016.