How to create a mailing list outlook 2019
Creating a mailing list in Outlook 2019 is a straightforward process. Here's a step-by-step guide to help you get started:
Method 1: Create a new contact group
- Open Outlook 2019 and go to the "Home" tab in the ribbon.
- Click on the "New Contact Group" button in the "Create" group.
- Enter a name for your contact group in the "Name" field.
- Click on the "Add Members" button to start adding contacts to your group.
- You can add contacts from your Outlook contacts list, or you can enter new contact information manually.
- Click "OK" to save the contact group.
Method 2: Create a distribution list
- Open Outlook 2019 and go to the "Home" tab in the ribbon.
- Click on the "New Distribution List" button in the "Create" group.
- Enter a name for your distribution list in the "Name" field.
- Click on the "Add Members" button to start adding contacts to your list.
- You can add contacts from your Outlook contacts list, or you can enter new contact information manually.
- Click "OK" to save the distribution list.
Adding contacts to a mailing list
- Once you've created your contact group or distribution list, you can add contacts to it by following these steps:
- Go to the "Home" tab in the ribbon.
- Click on the "Contacts" button in the "Create" group.
- Select the contact you want to add to the mailing list.
- Right-click on the contact and select "Add to Contact Group" or "Add to Distribution List".
- Select the contact group or distribution list you created earlier.
- Click "OK" to add the contact to the mailing list.
Sending an email to a mailing list
- Once you've created your mailing list, you can send an email to it by following these steps:
- Go to the "Home" tab in the ribbon.
- Click on the "New Email" button in the "Create" group.
- In the "To" field, type the name of your contact group or distribution list.
- Outlook will automatically expand the list and add all the contacts to the "To" field.
- Compose your email as usual and click "Send" to send it to the mailing list.
Tips:
- You can also use the "BCC" (Blind Carbon Copy) field to send an email to a mailing list without revealing the email addresses of the recipients.
- You can also use the "CC" (Carbon Copy) field to send an email to a mailing list and also include the email addresses of other recipients.
- Make sure to keep your mailing list up to date and remove contacts who no longer want to receive emails from you.