How to create mail account in openkm

OpenKM is an open-source document management system that allows you to create and manage digital documents, emails, and other files. To create a mail account in OpenKM, you'll need to follow these steps:

Prerequisites:

  1. You have OpenKM installed and running on your server or local machine.
  2. You have a basic understanding of OpenKM's architecture and components.

Step 1: Create a new user

  1. Log in to OpenKM as an administrator.
  2. Go to the "Users" tab and click on "New User".
  3. Fill in the required information, such as username, password, and email address.
  4. Assign the user to a group (e.g., "Mail Users").
  5. Click "Save" to create the new user.

Step 2: Configure the mail account

  1. Go to the "Mail" tab and click on "New Mail Account".
  2. Fill in the required information, such as:
    • Mail account name (e.g., "myemail")
    • Mail account type (e.g., "IMAP" or "POP3")
    • Mail server host (e.g., "imap.gmail.com" or "pop.gmail.com")
    • Mail server port (e.g., "993" or "995")
    • Mail username (e.g., "your_email_address")
    • Mail password (e.g., "your_email_password")
  3. Click "Save" to create the new mail account.

Step 3: Configure the mail client

  1. Open your email client (e.g., Microsoft Outlook, Mozilla Thunderbird, or Apple Mail).
  2. Set up a new account using the mail account details you created in OpenKM.
  3. Configure the mail client to use the IMAP or POP3 protocol, depending on the mail account type you chose.
  4. Set the mail client to connect to the mail server using the mail server host and port you specified in OpenKM.

Step 4: Test the mail account

  1. Log in to your email client and verify that you can send and receive emails.
  2. Check the OpenKM "Mail" tab to ensure that the emails are being stored in the correct folder.

That's it! You should now have a mail account set up in OpenKM. If you encounter any issues or have further questions, feel free to ask.