How to create mailing groups in outlook
Creating mailing groups in Outlook allows you to send emails to multiple recipients with a single address. Here's a step-by-step guide on how to create a mailing group in Outlook:
Method 1: Create a new distribution list
- Open Outlook and go to the "Contacts" folder.
- Click on the "New Contact" button in the "Home" tab.
- Enter a name for your group in the "First Name" and "Last Name" fields.
- Click on the "Add Members" button.
- Enter the email addresses of the members you want to add to the group, separated by semicolons (;).
- Click "OK" to add the members.
- Click "Save & Close" to save the new contact.
Method 2: Create a new group from an existing contact list
- Open Outlook and go to the "Contacts" folder.
- Select the contact list you want to use as the basis for your group.
- Right-click on the contact list and select "New Distribution List" from the context menu.
- Enter a name for your group in the "Distribution List" dialog box.
- Click "OK" to create the group.
Method 3: Create a new group from an existing email address
- Open Outlook and go to the "Home" tab.
- Click on the "New Email" button.
- In the "To" field, enter the email address of the group you want to create (e.g., [groupname]@example.com).
- Type a name for the group in the "Subject" field.
- Click "Send" to send the email.
- In the "Send on behalf of" dialog box, select "Create a new distribution list" and enter the email addresses of the members you want to add to the group.
- Click "OK" to create the group.
Managing your mailing group
- To add or remove members from your group, open the group's contact card and click on the "Add Members" or "Remove Members" button.
- To send an email to your group, simply address the email to the group's email address.
- To edit the group's settings, right-click on the group's contact card and select "Edit Distribution List" from the context menu.
Tips:
- Make sure to use a unique email address for your group to avoid conflicts with other groups or contacts.
- You can also create a mailing group in Outlook Web App (OWA) by following similar steps.
- If you're using Exchange Server, you can also create a mailing group using the Exchange Management Console or PowerShell.