How to create mailing list in outlook from excel

Creating a mailing list in Outlook from Excel is a straightforward process. Here's a step-by-step guide:

Method 1: Using the "Import/Export" feature in Outlook

1. Open Outlook and go to the "Contacts" folder.
2. Click on "File" > "Open & Export" > "Import/Export".
3. Select "Export to a file" and choose "Comma Separated Values (CSV)" as the file format.
4. Click "Next" and select the Excel file (.xlsx) that contains your mailing list.
5. Choose the columns that contain the email addresses, names, and other relevant information.
6. Click "Finish" to export the data to a CSV file.
7. Open the CSV file in Excel and make any necessary adjustments to the data.
8. Go back to Outlook and click on "Contacts" > "New Contact" > "Import/Export".
9. Select "Import from a file" and choose the CSV file you just created.
10. Outlook will import the contacts and create a new mailing list.

Method 2: Using the "Mail Merge" feature in Outlook

1. Open Outlook and go to the "Mail" folder.
2. Click on "New Email" and then click on the "Mail Merge" button in the "Message" tab.
3. Select "Use an existing list" and choose the Excel file (.xlsx) that contains your mailing list.
4. Choose the columns that contain the email addresses, names, and other relevant information.
5. Click "OK" to merge the data with the email template.
6. Outlook will create a new email message with the merged data.

Tips and Variations

• Make sure the Excel file is in the same format as the CSV file (e.g., same column headers, same data types).
• If you have a large mailing list, you may want to consider using a third-party add-in or service to manage the list.
• You can also use the "Outlook VBA" feature to automate the process of creating a mailing list from Excel.
• If you're using Outlook 2010 or earlier, you may need to use a third-party add-in, such as "Outlook Contact Manager", to create a mailing list from Excel.