How to create mailing lists in outlook
Creating a mailing list in Outlook allows you to send emails to a group of contacts with a single click. Here's a step-by-step guide on how to create a mailing list in Outlook:
Method 1: Create a Contact Group
- Open Outlook and go to the "Contacts" folder.
- Click on the "Home" tab in the ribbon.
- Click on the "New Contact Group" button in the "New" group.
- Enter a name for your contact group in the "Name" field.
- Click on the "Add Members" button to add contacts to your group.
- You can add contacts from your Outlook contacts list, or you can add contacts from other sources such as a CSV file or an Excel spreadsheet.
- Once you've added all the contacts you want to include in your group, click "OK" to save the contact group.
Method 2: Create a Distribution List
- Open Outlook and go to the "Contacts" folder.
- Click on the "Home" tab in the ribbon.
- Click on the "New Distribution List" button in the "New" group.
- Enter a name for your distribution list in the "Name" field.
- Click on the "Add Members" button to add contacts to your list.
- You can add contacts from your Outlook contacts list, or you can add contacts from other sources such as a CSV file or an Excel spreadsheet.
- Once you've added all the contacts you want to include in your list, click "OK" to save the distribution list.
How to Use Your Mailing List
Once you've created your mailing list, you can use it to send emails to all the contacts in the list at once. Here's how:
- Open a new email message in Outlook.
- In the "To" field, start typing the name of your mailing list.
- As you type, Outlook will suggest the name of your mailing list. Select it from the dropdown list.
- Outlook will automatically add all the contacts in your mailing list to the "To" field.
- You can then compose your email message and send it to all the contacts in your mailing list.
Tips and Variations
- You can also create a mailing list from a CSV file or an Excel spreadsheet by clicking on the "Import/Export" button in the "Contact Group" or "Distribution List" window.
- You can add or remove contacts from your mailing list at any time by editing the contact group or distribution list.
- You can also use your mailing list to send emails to a specific group of contacts based on certain criteria, such as a specific department or location.
- If you have a large mailing list, you may want to consider using a third-party email marketing tool to manage your email campaigns.