How to create outlook mail rules 2018

Outlook Mail Rules allow you to automate the organization and management of your emails by setting up specific rules to move, forward, or delete emails based on certain conditions. Here's a step-by-step guide on how to create Outlook Mail Rules in 2018:

Method 1: Create a Rule from the Home Tab

1. Open Outlook 2018 and go to the Home tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" from the dropdown menu.
4. Click on "New Rule" to create a new rule.
5. Select the type of rule you want to create:
   • "Move messages from someone to a folder"
   • "Move messages with specific words in the subject"
   • "Move messages from a specific account"
   • "Move messages with specific words in the body"
   • "Move messages with specific words in the sender's address"
   • "Move messages with specific words in the recipient's address"
   • "Move messages with specific words in the attachment"
   • "Move messages with specific words in the importance"
   • "Move messages with specific words in the sensitivity"
6. Click "Next" to proceed.
7. Set the conditions for the rule:
   • Specify the sender, recipient, subject, body, or attachment that you want to use as the condition.
   • You can also specify multiple conditions by clicking on "Add" and selecting another condition.
8. Click "Next" to proceed.
9. Specify the action for the rule:
   • Move the message to a specific folder.
   • Forward the message to a specific email address.
   • Delete the message.
   • Play a sound.
   • Display a message.
10. Click "Finish" to save the rule.

Method 2: Create a Rule from the Inbox

1. Open Outlook 2018 and go to your Inbox.
2. Select the email that you want to use as the basis for the rule.
3. Right-click on the email and select "Rules" from the context menu.
4. Click on "Create Rule" from the dropdown menu.
5. Follow the same steps as above to create the rule.

Tips and Variations

• You can create multiple rules to handle different scenarios.
• You can also create rules based on specific dates, times, or recurring events.
• You can use wildcards and regular expressions to specify conditions.
• You can also use the "Stop processing more rules" option to prevent subsequent rules from being applied to the same email.
• You can also use the "Exception" option to specify an exception to the rule.

By following these steps, you can create custom Outlook Mail Rules to automate the organization and management of your emails in 2018.