How to create outlook mail template

Creating an Outlook mail template allows you to save a frequently used email message with a specific layout, formatting, and content, so you can quickly send it to others. Here's a step-by-step guide on how to create an Outlook mail template:

Method 1: Using the "Save As" feature

1. Compose a new email message in Outlook with the content and formatting you want to use as a template.
2. Click on the "File" menu and select "Save As" (or press Ctrl+S).
3. In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
4. Choose a location to save the template, such as your desktop or a folder on your computer.
5. Name the template (e.g., "Meeting Request Template") and click "Save".

Method 2: Using the "New Email" feature

1. Go to the "New Email" button in the Outlook ribbon or press Ctrl+Shift+E.
2. Click on the "Create from Template" button in the "New Email" dialog box.
3. Browse to the location where you saved your template (e.g., your desktop or a folder on your computer).
4. Select the template file (.oft) and click "Open".
5. The template will be applied to the new email message, and you can modify it as needed.

Tips and Variations

• To create a template with a specific layout, use the "Format Text" or "Format Paragraph" options in the "Home" tab to apply styles and formatting to your text.
• To include a signature or logo in your template, insert them as images or use the "Insert" tab to add them to your message.
• To create a template with a specific subject line, include the subject line in the template and use the "Insert" tab to apply it to the new email message.
• To create a template with a specific recipient list, use the "To" field in the template and separate the recipients with semicolons (;).
• To create a template with a specific attachment, include the attachment in the template and use the "Insert" tab to apply it to the new email message.

Using Outlook Templates

Once you've created a template, you can use it to send emails quickly and efficiently. Here's how:

1. Go to the "New Email" button in the Outlook ribbon or press Ctrl+Shift+E.
2. Click on the "Create from Template" button in the "New Email" dialog box.
3. Browse to the location where you saved your template (e.g., your desktop or a folder on your computer).
4. Select the template file (.oft) and click "Open".
5. The template will be applied to the new email message, and you can modify it as needed.
6. Send the email as usual.

By following these steps, you can create and use Outlook mail templates to streamline your email communication and save time.