How to create outlook mailing list from excel

Creating an Outlook mailing list from Excel is a straightforward process. Here's a step-by-step guide:

Method 1: Using Outlook's "Import/Export" feature

  1. Open Outlook and go to the "File" menu.
  2. Click on "Open & Export" and then select "Import/Export".
  3. Choose "Export to a file" and select "Comma Separated Values (CSV)" as the file format.
  4. Click "Next" and select the Excel file that contains the mailing list.
  5. Choose the worksheet that contains the mailing list and select the columns that contain the email addresses, names, and other relevant information.
  6. Click "Finish" to export the data to a CSV file.
  7. Open Outlook and go to the "Contacts" folder.
  8. Right-click on the "Contacts" folder and select "Import/Export".
  9. Choose "Import from a file" and select the CSV file you exported earlier.
  10. Follow the prompts to import the data into Outlook.

Method 2: Using Excel's "Mail Merge" feature

  1. Open Excel and select the worksheet that contains the mailing list.
  2. Go to the "Data" tab and click on "From Text" in the "Get & Transform Data" group.
  3. Select the CSV file format and choose a location to save the file.
  4. Click "Load" to load the data into Excel.
  5. Go to the "Mailings" tab and click on "Select Recipients" in the "Start Mail Merge" group.
  6. Choose "Use an existing list" and select the CSV file you created earlier.
  7. Click "OK" to select the recipients.
  8. You can now use the "Mail Merge" feature to send emails to the mailing list.

Method 3: Using a third-party add-in

There are several third-party add-ins available that allow you to create an Outlook mailing list from Excel, such as:

To use a third-party add-in, you'll need to download and install it, and then follow the add-in's instructions to create the mailing list.

Regardless of the method you choose, make sure that the email addresses in your Excel file are in a format that Outlook can recognize, such as "[email protected]".