How to create short cut keys for outlook mail

Creating shortcut keys for Outlook mail can help you work more efficiently and quickly. Here are the steps to create custom shortcut keys for Outlook mail:

Method 1: Using Outlook's built-in shortcut editor

  1. Open Outlook and go to the "File" menu.
  2. Click on "Options" and then click on "Customize Ribbon" in the left-hand menu.
  3. Click on the "Keyboard" button at the bottom of the window.
  4. In the "Customize Keyboard" window, select the category "Mail" from the dropdown menu.
  5. Click on the "New" button to create a new shortcut.
  6. In the "Create a new keyboard shortcut" window, enter the shortcut key you want to use (e.g., Ctrl+Shift+M).
  7. Select the action you want the shortcut to perform (e.g., "New Mail Item").
  8. Click "Assign" to assign the shortcut key.
  9. Click "OK" to close the window.

Method 2: Using the Outlook VBA Editor

  1. Open Outlook and press "Alt + F11" to open the Visual Basic Editor.
  2. In the Editor, click on "Tools" and then click on "Customize" in the left-hand menu.
  3. Click on the "Keyboard" button at the bottom of the window.
  4. In the "Customize Keyboard" window, select the category "Mail" from the dropdown menu.
  5. Click on the "New" button to create a new shortcut.
  6. In the "Create a new keyboard shortcut" window, enter the shortcut key you want to use (e.g., Ctrl+Shift+M).
  7. Select the action you want the shortcut to perform (e.g., "New Mail Item").
  8. Click "Assign" to assign the shortcut key.
  9. Click "OK" to close the window.

Some common shortcut keys for Outlook mail:

Note: You can also use the "Outlook Shortcuts" add-in to create custom shortcut keys. This add-in provides a more user-friendly interface for creating shortcuts and allows you to assign shortcuts to specific actions in Outlook.