How to customise subject line in mail merge

In a mail merge, you can customize the subject line of your email by using a combination of merge fields and text. Here are the steps:

Using Microsoft Outlook

1. Open your email template in Microsoft Outlook.
2. In the "Subject" field, type in the text you want to appear in the subject line, followed by a merge field.
3. Use the merge field syntax: &"merge field name" (e.g., &"First Name").
4. Replace "merge field name" with the actual name of the merge field you want to use.
5. For example, if you want to include the recipient's first name in the subject line, you would type: Hello &"First Name"!
6. Save your email template.

Using Microsoft Word

1. Open your Word document containing the mail merge.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and choose your recipient list.
4. Click on "Finish & Merge" and select "Step-by-Step Mail Merge Wizard".
5. In the "Mail Merge" window, select "Email Messages" and click "Next".
6. In the "Recipient Information" window, select the recipient fields you want to use in the subject line.
7. Click "Next" and then "Finish & Merge".
8. In the "Merge to Email" window, select "Customize" next to the "Subject" field.
9. Type in the text you want to appear in the subject line, followed by a merge field (using the same syntax as above).
10. Save your Word document.

Tips and Variations

• You can use multiple merge fields in a single subject line by separating them with spaces or other characters.
• You can also use text formatting options, such as bold or italic, to customize the subject line.
• If you want to include a dynamic date or time in the subject line, you can use the &"Date" or &"Time" merge fields.
• Be mindful of email client limitations when using custom subject lines. Some email clients may truncate or modify the subject line if it's too long or contains special characters.

By following these steps, you can create a customized subject line for your mail merge emails that includes dynamic information from your recipient list.