How to delete excel file from mail merge

When using Mail Merge in Microsoft Excel, you may encounter situations where you need to delete an Excel file that was created as part of the merge process. Here are a few ways to delete an Excel file from Mail Merge:

Method 1: Delete the file manually

1. Open the folder where the merged Excel files are saved.
2. Locate the file you want to delete and right-click on it.
3. Select "Delete" to remove the file.

Method 2: Use the "Delete" button in the Mail Merge toolbar

1. Open your Excel file and go to the "Mailings" tab in the ribbon.
2. Click on the "Finish & Merge" button in the "Start Mail Merge" group.
3. In the "Merge to Folder" dialog box, select the folder where you want to save the merged files.
4. Click on the "Delete" button next to the "Merge to Folder" field.
5. Select the file you want to delete from the list of available files.
6. Click "OK" to confirm the deletion.

Method 3: Use VBA code to delete the file

1. Open the Visual Basic Editor by pressing "Alt + F11" or by navigating to "Developer" tab in the ribbon and clicking on "Visual Basic".

2. In the Visual Basic Editor, insert a new module by clicking "Insert" > "Module".

3. Paste the following code:

   Sub DeleteMergedFile()
    Dim folderPath As String
    Dim filePath As String
   
    folderPath = "C:\Path\To\Folder\" ' Update this path to match your folder location
    filePath = folderPath & "MergedFile.xlsx" ' Update this file name to match your file name
   
    If Dir(filePath) <> "" Then
        Kill filePath
        MsgBox "File deleted successfully!"
    Else
        MsgBox "File not found!"
    End If
   End Sub

4. Update the folderPath and filePath variables to match your file location and name.

5. Click "Run" > "Run Sub/User Form" to execute the code.

6. The file will be deleted if it exists in the specified folder.

Remember to replace the file path and name with the actual location and name of the file you want to delete.