How to delete mail merge recipient list

To delete a mail merge recipient list in Microsoft Word, you can follow these steps:

Method 1: Delete the recipient list from the Mail Merge Recipients dialog box

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" in the "Start Mail Merge" group.
  3. In the "Mail Merge Recipients" dialog box, select the recipient list you want to delete from the list of available lists.
  4. Click on the "Delete" button at the bottom of the dialog box.
  5. Confirm that you want to delete the recipient list by clicking "Yes" in the pop-up dialog box.

Method 2: Delete the recipient list from the Word document

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Insert Merge Field" in the "Write & Insert Fields" group.
  3. In the "Insert Merge Field" dialog box, select the recipient list you want to delete from the list of available fields.
  4. Click on the "Delete" button at the bottom of the dialog box.
  5. Confirm that you want to delete the recipient list by clicking "Yes" in the pop-up dialog box.

Method 3: Delete the recipient list from the Word document using the "Manage Recipients" dialog box

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Manage Recipients" in the "Start Mail Merge" group.
  3. In the "Manage Recipients" dialog box, select the recipient list you want to delete from the list of available lists.
  4. Click on the "Delete" button at the bottom of the dialog box.
  5. Confirm that you want to delete the recipient list by clicking "Yes" in the pop-up dialog box.

Note: Before deleting a recipient list, make sure you have backed up your data or saved a copy of your document, as deleting a recipient list will permanently remove it from your document.