How to do a mail merge for outlook 2016

Mail merge in Outlook 2016! Here's a step-by-step guide to help you do a mail merge using Outlook 2016:

Prerequisites:

1. You have Outlook 2016 installed on your computer.
2. You have a Microsoft Word document (.docx) or a template (.dotx) that you want to use for the mail merge.
3. You have a list of contacts in Outlook that you want to merge with the Word document.

Step 1: Prepare your Word document

1. Open your Word document or template.
2. Make sure it's in a format that can be used for mail merge, such as a table or a form.
3. Insert any fields you want to use for the merge, such as [First Name], [Last Name], [Email Address], etc.

Step 2: Set up your Outlook contacts

1. Open Outlook and go to the "Contacts" folder.
2. Select the contacts you want to use for the mail merge.
3. Right-click on the selected contacts and choose "Export to a file" (or press Ctrl+Shift+E).
4. Choose "Comma Separated Values (CSV)" as the file format and save the file to a location on your computer.

Step 3: Create a new Word document for the mail merge

1. Open a new Word document or use an existing one.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and then "Use an Existing List".
4. Browse to the CSV file you exported from Outlook and select it.

Step 4: Merge the data

1. Click on the "Finish & Merge" button in the "Mailings" tab.
2. Choose "Edit Individual Documents" to merge the data with the Word document.
3. Word will create a new document for each contact in your list, using the data from the CSV file.

Step 5: Customize and send the merged documents

1. Review the merged documents to ensure they're correct and make any necessary changes.
2. Save the merged documents to a location on your computer or send them directly from Outlook.
3. You can also use the "Send to" feature in Outlook to send the merged documents as emails.

Tips and Variations:

• You can use other file formats, such as Excel (.xlsx) or Access (.mdb), instead of CSV.
• You can use more advanced mail merge features, such as conditional formatting and data validation, in Word.
• You can also use third-party add-ins, such as Mail Merge Toolkit, to enhance the mail merge functionality in Outlook.

I hope this helps you with your mail merge in Outlook 2016!