How to do a mail merge in gmail

Gmail doesn't have a built-in mail merge feature like Microsoft Outlook or other email clients. However, you can use a combination of Gmail's features and third-party add-ons to achieve a similar result. Here are a few methods:

Method 1: Using Gmail's Canned Responses

  1. Enable Canned Responses (also known as "Templates") in your Gmail settings. Go to Settings > Advanced > Canned responses.
  2. Create a new template by clicking on the "New" button.
  3. Write your email message and use placeholders for the fields you want to merge (e.g., {{Name}}, {{Email}}, etc.).
  4. Save the template.
  5. To send a merged email, go to the Compose window, click on the three vertical dots, and select "Canned responses" > "Insert template."
  6. Select the template you created, and Gmail will fill in the placeholders with the corresponding values.

Method 2: Using Gmail's Labels and Filters

  1. Create a label for each group of recipients you want to send a merged email to.
  2. Create a filter that applies the label to each email in the group.
  3. Write a single email message with placeholders for the fields you want to merge (e.g., {{Name}}, {{Email}}, etc.).
  4. Use Gmail's "Insert email" feature to send the email to each group of recipients. To do this, go to the Compose window, click on the three vertical dots, and select "Insert email."
  5. In the "Insert email" window, select the label you created for the group, and Gmail will fill in the placeholders with the corresponding values.

Method 3: Using a Third-Party Add-on

There are several third-party add-ons available that can help you with mail merging in Gmail. Some popular options include:

  1. Mail Merge for Gmail: This add-on allows you to create and send personalized emails using a spreadsheet.
  2. Gmail Mail Merge: This add-on provides a simple way to merge data from a spreadsheet into an email message.
  3. AutoEmailer: This add-on allows you to create and send automated emails using a spreadsheet.

To use a third-party add-on, you'll need to install it from the Google Workspace Marketplace, then follow the add-on's instructions to set up and use it.

Keep in mind that these methods may have limitations compared to a dedicated mail merge tool, and you may need to use a combination of techniques to achieve the desired result.