How to do a mail merge in word 206

A classic task!

To do a mail merge in Microsoft Word 2016 (not 206, as there is no such version), follow these steps:

Step 1: Prepare your data

Create a database or spreadsheet with the information you want to use for the mail merge. This can be a CSV file, an Excel spreadsheet, or a database like Access.
Make sure the data is organized in a table format with each column representing a field (e.g., name, address, phone number).

Step 2: Create a new document in Word

Step 3: Set up the mail merge

Click on "Select Recipients" and choose "Use an existing list" or "Type new list".
If you choose "Use an existing list", browse to the location of your data file (e.g., CSV, Excel, Access).
If you choose "Type new list", enter the data manually.

Step 4: Design your document

Create a new section in your document by clicking on "Insert" > "Break" > "Section break".
Design your document as you normally would, using headings, paragraphs, and other formatting options.
Use the "Insert Merge Field" button (located in the "Mailings" tab) to insert fields from your data into your document. For example, you can insert a field for the recipient's name by clicking on "Insert Merge Field" > "Name".

Step 5: Merge the data

Click on "Finish & Merge" in the "Mailings" tab.
Choose "Edit Individual Documents" to merge the data with your document.
Word will create a new document for each recipient, using the data from your database.

Tips and Variations

You can use conditional formatting to customize the appearance of your merged documents based on specific conditions (e.g., "If the recipient is a customer, use a different font").
You can also use Word's built-in "Rules" feature to apply formatting and layout changes to specific fields or sections of your document.
If you're using a large dataset, you may want to consider using Word's "Batch Mail Merge" feature, which allows you to merge multiple documents at once.