How to do a mail merge in word on mac

A mail merge! A classic Word feature that can save you a ton of time and effort. Here's a step-by-step guide on how to do a mail merge in Word on a Mac:

Prerequisites:

  1. You have a list of contacts or data in a spreadsheet (e.g., Excel, Numbers, or even a plain text file).
  2. You have Word 2011 or later installed on your Mac.

Step 1: Prepare your data

  1. Open your spreadsheet and make sure it's in a format that Word can read (e.g., CSV, Excel, or Numbers).
  2. Save your spreadsheet as a file (e.g., "contacts.csv" or "contacts.xlsx").

Step 2: Create a new Word document

  1. Open Word and create a new document.
  2. Go to Tools > Mail Merge (or use the shortcut ⌘ + Shift + M).

Step 3: Set up the mail merge

  1. In the Mail Merge dialog box, select Start Mail Merge.
  2. Choose Step-by-Step Mail Merge Wizard.
  3. Click Next.

Step 4: Choose your data source

  1. In the Select a document type window, select Use an existing list.
  2. Choose the file you saved in Step 1 (e.g., "contacts.csv" or "contacts.xlsx").
  3. Click Next.

Step 5: Set up the merge fields

  1. In the Select recipients window, select the field you want to use as the merge field (e.g., "Name", "Address", "Email").
  2. Click Next.

Step 6: Create the mail merge document

  1. In the Merge window, select the document layout you want to use (e.g., a letter, an envelope, or a label).
  2. Click Next.

Step 7: Preview and edit the merge

  1. In the Preview Results window, you'll see a preview of your merged document.
  2. Make any necessary edits to the merge fields or document layout.
  3. Click Next.

Step 8: Save and print the merged document

  1. In the Merge window, click Finish & Merge.
  2. Choose where you want to save the merged document (e.g., your desktop).
  3. Click Save.
  4. You can now print the merged document or save it as a PDF.

That's it! With these steps, you should be able to perform a mail merge in Word on your Mac.