How to do mail merge gmail

Mail merge with Gmail!

Mail merge is a powerful feature that allows you to send personalized emails to multiple recipients using a template and a list of contacts. Here's a step-by-step guide on how to do mail merge with Gmail:

Prerequisites:

1. You need a Gmail account.
2. You need a list of contacts in a CSV (Comma Separated Values) file or a Google Sheets document.
3. You need a template email in a plain text format (e.g.,.txt file).

Step 1: Prepare your contacts list

1. Create a CSV file with the following format:
   • Each row represents a contact.
   • Each column represents a field (e.g., name, email, phone number).
   • Use commas to separate values in each row.
   • Save the file with a .csv extension (e.g., contacts.csv).
2. Alternatively, you can use a Google Sheets document to store your contacts list. Make sure to format the sheet with the same structure as the CSV file.

Step 2: Create a template email

1. Create a plain text file with your email template. This file should contain placeholders for the fields you want to merge (e.g., {{name}}, {{email}}).
2. Save the file with a .txt extension (e.g., template.txt).

Step 3: Use a mail merge tool

There are several tools available to help you with mail merge. Here are a few options:

1. Gmail's built-in mail merge feature: You can use Gmail's built-in feature to merge your contacts list with your template email. To do this, follow these steps:
   • Go to Gmail and compose a new email.
   • Click on the "More" menu and select "Insert template".
   • Upload your CSV file or Google Sheets document.
   • Select the template email file.
   • Customize the merge fields (e.g., {{name}}).
   • Click "Merge" to send the emails.
2. Google Apps Script: You can use Google Apps Script to create a custom mail merge script. This requires some programming knowledge, but it's a powerful option.
3. Third-party tools: There are several third-party tools available that can help you with mail merge, such as Mail Merge for Gmail, Mailchimp, or Constant Contact.

Step 4: Send the merged emails

Once you've merged your contacts list with your template email, you can send the emails to your recipients. Make sure to customize the merge fields (e.g., {{name}}) to include the relevant information for each recipient.

Tips and Variations:

• You can use conditional statements in your template email to personalize the content based on specific conditions (e.g., {{if phone_number}}).
• You can use Gmail's built-in features, such as labels and filters, to organize and manage your merged emails.
• You can use other tools, such as Google Forms or Google Sheets, to collect and manage your contacts list.

I hope this helps you with your mail merge needs!