How to do mail merge in outlook online
Mail merge in Outlook Online! While Outlook Online doesn't have a built-in mail merge feature like Microsoft Word or Excel, you can still achieve a similar result using a combination of Outlook's features and some creative workarounds. Here's a step-by-step guide to help you do a mail merge in Outlook Online:
Method 1: Using Outlook's "New Email" feature with a template
- Create a new email in Outlook Online by clicking on the "New Email" button.
- Compose your email template with placeholders for the dynamic information you want to insert (e.g., names, addresses, etc.).
- Save the email as a draft by clicking on the "Save" button.
- Go to the "Drafts" folder and right-click on the saved email.
- Select "Edit" to open the email in edit mode.
- Use the "Insert" menu to insert the dynamic information from your contact list or a CSV file. You can use the "Insert Fields" feature to insert fields like "First Name," "Last Name," "Email Address," etc.
- Repeat steps 4-6 for each recipient in your contact list or CSV file.
Method 2: Using a third-party add-in or plugin
- Search for and install a third-party add-in or plugin that supports mail merge in Outlook Online, such as Mail Merge for Outlook or Outlook Mail Merge.
- Follow the add-in's instructions to set up and configure the mail merge feature.
- Create a new email in Outlook Online and use the add-in's interface to select your contact list or CSV file and insert the dynamic information.
- Customize the email template as needed and send the emails to your recipients.
Method 3: Using a workaround with Excel and Outlook
- Create a CSV file with the dynamic information you want to insert (e.g., names, addresses, etc.).
- Open Excel and create a new spreadsheet with the same columns as your CSV file.
- Import the CSV file into Excel and use the "Mail Merge" feature in Excel to create a new email template with placeholders for the dynamic information.
- Save the email template as a CSV file.
- Open Outlook Online and create a new email.
- Use the "Insert" menu to insert the CSV file into the email body.
- Customize the email template as needed and send the emails to your recipients.
While these methods may not be as seamless as a built-in mail merge feature, they can still help you achieve your goal of sending personalized emails to multiple recipients in Outlook Online.