How to do mail merge in outlook online

Mail merge in Outlook Online! While Outlook Online doesn't have a built-in mail merge feature like Microsoft Word or Excel, you can still achieve a similar result using a combination of Outlook's features and some creative workarounds. Here's a step-by-step guide to help you do a mail merge in Outlook Online:

Method 1: Using Outlook's "New Email" feature with a template

  1. Create a new email in Outlook Online by clicking on the "New Email" button.
  2. Compose your email template with placeholders for the dynamic information you want to insert (e.g., names, addresses, etc.).
  3. Save the email as a draft by clicking on the "Save" button.
  4. Go to the "Drafts" folder and right-click on the saved email.
  5. Select "Edit" to open the email in edit mode.
  6. Use the "Insert" menu to insert the dynamic information from your contact list or a CSV file. You can use the "Insert Fields" feature to insert fields like "First Name," "Last Name," "Email Address," etc.
  7. Repeat steps 4-6 for each recipient in your contact list or CSV file.

Method 2: Using a third-party add-in or plugin

  1. Search for and install a third-party add-in or plugin that supports mail merge in Outlook Online, such as Mail Merge for Outlook or Outlook Mail Merge.
  2. Follow the add-in's instructions to set up and configure the mail merge feature.
  3. Create a new email in Outlook Online and use the add-in's interface to select your contact list or CSV file and insert the dynamic information.
  4. Customize the email template as needed and send the emails to your recipients.

Method 3: Using a workaround with Excel and Outlook

  1. Create a CSV file with the dynamic information you want to insert (e.g., names, addresses, etc.).
  2. Open Excel and create a new spreadsheet with the same columns as your CSV file.
  3. Import the CSV file into Excel and use the "Mail Merge" feature in Excel to create a new email template with placeholders for the dynamic information.
  4. Save the email template as a CSV file.
  5. Open Outlook Online and create a new email.
  6. Use the "Insert" menu to insert the CSV file into the email body.
  7. Customize the email template as needed and send the emails to your recipients.

While these methods may not be as seamless as a built-in mail merge feature, they can still help you achieve your goal of sending personalized emails to multiple recipients in Outlook Online.