How to download mail backup from google admin suite

To download a mail backup from Google Admin Console, you can follow these steps:

Method 1: Downloading a specific user's mailbox

1. Sign in to the Google Admin Console with your administrator account.
2. Go to the Users section and select the user whose mailbox you want to backup.
3. Click on the More menu (three vertical dots) next to the user's name and select Mail settings.
4. Scroll down to the Mailbox settings section and click on Download mailbox.
5. Choose the format you want to download the mailbox in (e.g., PST, EML, or MSG).
6. Click Download to start the download process.

Method 2: Downloading all users' mailboxes

1. Sign in to the Google Admin Console with your administrator account.
2. Go to the Reports section and click on Mail.
3. Click on the Download button next to Mailbox data.
4. Choose the format you want to download the mailboxes in (e.g., PST, EML, or MSG).
5. Select the date range for which you want to download the mailboxes (optional).
6. Click Download to start the download process.

Method 3: Using the Google Workspace Backup and Recovery tool

1. Sign in to the Google Admin Console with your administrator account.
2. Go to the Security section and click on Backup and recovery.
3. Click on Download backup.
4. Choose the format you want to download the backup in (e.g., PST, EML, or MSG).
5. Select the date range for which you want to download the backup (optional).
6. Click Download to start the download process.

Note: The Google Workspace Backup and Recovery tool is only available for Google Workspace (formerly G Suite) customers.

Tips and considerations

• When downloading a mailbox, you may need to wait for the download to complete, as it can take some time depending on the size of the mailbox.
• The downloaded mailbox will contain all emails, including deleted emails, if you choose to download all emails.
• If you're downloading a specific user's mailbox, you may want to consider using a third-party tool to convert the mailbox to a format compatible with your email client.
• Google recommends using the Google Workspace Backup and Recovery tool for large-scale backups, as it provides more features and flexibility than the other methods.