How to draft mail to school principal regarding fees refund
Here's a sample draft email you can use as a template to draft a mail to the school principal regarding a fee refund:
Subject: Request for Fee Refund
Dear [Principal's Name],
I hope this email finds you well. I am writing to request a refund of [amount] for [specific fee or fees] that I paid to [School Name] for [academic year/semester]. As per our agreement, I had paid the fees in full on [date] and was expecting to receive [specific services or benefits].
However, due to [briefly mention the reason for the refund request, e.g., "unforeseen circumstances" or "change in family circumstances"], I am no longer able to continue my child's education at [School Name]. I would like to request a refund of the fees paid, as per the school's refund policy.
I would appreciate it if you could process the refund as soon as possible. If there are any additional documents or information required from my end, please let me know.
My child's details are as follows:
- Name: [Child's Name]
- Class: [Class]
- Admission Number: [Admission Number]
I would be grateful if you could confirm receipt of this email and let me know the next steps to be taken. If you require any further information or clarification, please do not hesitate to contact me.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Additional Tips:
- Be clear and concise in your email, stating the purpose of the email and the specific fees you are requesting a refund for.
- Provide all necessary details, including your child's name, class, and admission number.
- Mention the reason for the refund request, but avoid being too detailed or emotional.
- Show appreciation for the school's time and attention to the matter.
- Proofread your email for grammar and spelling errors before sending it.
- Keep a polite and professional tone throughout the email.
Remember to customize the email according to your specific situation and needs. Good luck!