How to export all microsoft office 365 mails
Exporting all Microsoft Office 365 emails can be a bit of a process, but it's doable. Here are the steps to follow:
Method 1: Using the Microsoft Outlook Web App
- Log in to the Microsoft Outlook Web App (OWA) using your Office 365 credentials.
- Click on the gear icon in the top right corner and select "View all Outlook settings."
- Scroll down to the "Mail" section and click on "Export."
- Select the "Export all folders" option.
- Choose the file format you want to export your emails in (e.g., PST, EML, or MSG).
- Click "Export" to start the export process.
Method 2: Using Microsoft Outlook Desktop Client
- Open Microsoft Outlook on your desktop and log in to your Office 365 account.
- Go to "File" > "Open & Export" > "Export to a file."
- Select the "Export all folders" option.
- Choose the file format you want to export your emails in (e.g., PST, EML, or MSG).
- Click "Next" and then "Finish" to start the export process.
Method 3: Using PowerShell
- Open PowerShell as an administrator.
- Run the following command to export all emails in your Office 365 mailbox:
Get-Mailbox -Identity <your_email_address> | Get-MailboxFolderStatistics -IncludeFolders \* | ForEach-Object { Get-MailboxFolder -Identity $_.FolderAndPath -Recurse | Get-MailboxItem -IncludeFolders \* | Export-MailboxItem -FilePath "C:\Path\To\Export\folder" -IncludeFolders \* }
Replace
<your_email_address>
with your actual email address, andC:\Path\To\Export\folder
with the desired export location.
Method 4: Using a Third-Party Tool
There are several third-party tools available that can help you export your Office 365 emails, such as:
- CodeTwo Office 365 Migrator
- Office 365 Export Tool
- Mailbox Export Tool
These tools often provide more advanced features and options for exporting your emails, such as filtering, searching, and formatting.
Important Notes:
- When exporting your emails, you may encounter issues with large mailboxes or complex folder structures. Be prepared to deal with these challenges.
- Exporting all emails can take a significant amount of time, depending on the size of your mailbox and the speed of your internet connection.
- Make sure to choose a file format that is compatible with your desired email client or application.
- If you're exporting a large number of emails, consider using a cloud storage service like OneDrive or Google Drive to store the exported files.