How to export mail merge file to exel

To export a mail merge file to Excel, you can follow these steps:

Method 1: Using Microsoft Word

1. Open your mail merge document in Microsoft Word.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Finish & Merge" and then select "Edit Individual Documents" or "Edit All Documents".
4. In the "Merge to Document" dialog box, select "Excel" as the file type.
5. Choose a location to save the file and enter a file name.
6. Click "Save" to export the mail merge data to an Excel file.

Method 2: Using Microsoft Excel

1. Open your mail merge data in Microsoft Excel.
2. Go to the "Data" tab in the ribbon.
3. Click on "From Other Sources" and then select "From Microsoft Query".
4. In the "Query Wizard", select "Mail Merge" as the data source.
5. Follow the prompts to connect to your mail merge data source.
6. Once connected, you can export the data to an Excel file by clicking on "Finish" and then selecting "Export Data".

Method 3: Using a Third-Party Add-in

There are several third-party add-ins available that can help you export mail merge data to Excel, such as:

• Mail Merge Toolkit: This add-in allows you to export mail merge data to various file formats, including Excel.
• Merge Excel: This add-in allows you to merge data from multiple sources, including mail merge, and export it to Excel.

Tips and Variations

• You can also use VBA macros to automate the export process.
• If you have a large dataset, you may want to consider exporting it in chunks to avoid performance issues.
• You can also use other file formats, such as CSV or TXT, instead of Excel.
• If you are using a mail merge template in Microsoft Word, you can also use the "Mailings" tab to export the data to Excel.