How to export mails from outlook office 365

Exporting emails from Outlook Office 365 can be a bit tricky, but I'll guide you through the process. There are a few methods to export emails from Outlook Office 365, and I'll cover the most common ones:

Method 1: Exporting emails using Outlook Web App

  1. Log in to your Outlook Web App account.
  2. Click on the gear icon () in the top right corner and select "View all Outlook settings."
  3. Scroll down to the "Mail" section and click on "Export data."
  4. Select the mailbox you want to export from the dropdown menu.
  5. Choose the export format: PST, EML, or CSV.
  6. Select the folders you want to export (e.g., Inbox, Sent Items, etc.).
  7. Click "Export" to start the export process.

Method 2: Exporting emails using Outlook Desktop Client

  1. Open Outlook Desktop Client and log in to your Office 365 account.
  2. Go to the "File" menu and select "Open & Export."
  3. Click on "Export to a file" and select "Export to a file" again.
  4. Choose the export format: PST, EML, or CSV.
  5. Select the folders you want to export (e.g., Inbox, Sent Items, etc.).
  6. Click "Next" and then "Finish" to start the export process.

Method 3: Using PowerShell

  1. Install the Azure Active Directory (AAD) PowerShell module: Install-Module -Name AzureAD
  2. Connect to your Office 365 account using PowerShell: Connect-AzureAD
  3. Run the following command to export emails: Get-Mailbox -Identity <username> -IncludeFolders \Inbox,\SentItems,\DeletedItems | Export-Mailbox -FilePath <path>\export.pst
    • Replace <username> with your Office 365 username.
    • Replace <path> with the path where you want to save the exported PST file.

Method 4: Using third-party tools

There are several third-party tools available that can help you export emails from Outlook Office 365, such as:

Please note that some of these methods may require administrative privileges or specific permissions to access your Office 365 account.

Before exporting your emails, make sure you have the necessary permissions and follow any company policies or guidelines regarding data export.