How to fill out a certified mail receipt

A Certified Mail Receipt is a document that serves as proof of mailing and proof of delivery for a letter or package sent via the United States Postal Service (USPS). Here's a step-by-step guide on how to fill out a Certified Mail Receipt:

Step 1: Fill in the Mailing Information

• Write the sender's name and address in the top left corner of the receipt.
• Write the date the item was mailed in the top right corner.

Step 2: Fill in the Item Information

• Write a brief description of the item being mailed in the "Item" field.
• Enter the weight of the item in the "Weight" field (if applicable).

Step 3: Fill in the Tracking Information

• Enter the tracking number (also known as the "Certified Mail Number") in the "Tracking Number" field.
• Check the box next to "Certified Mail" to indicate that the item was sent via Certified Mail.

Step 4: Fill in the Delivery Information

• If the item was delivered, write the recipient's name and signature in the "Delivered to" field.
• Enter the date and time of delivery in the "Delivered" field.

Step 5: Sign and Date the Receipt

• Sign your name in the "Signature of Sender" field.
• Date the receipt by signing and dating it in the "Date" field.

Additional Tips

• Make sure to keep a copy of the Certified Mail Receipt for your records.
• If the item is not delivered, the recipient may sign the receipt and return it to you.
• If the item is lost or damaged, you may need to provide the Certified Mail Receipt as proof of mailing and delivery.

Here's an example of what a completed Certified Mail Receipt might look like:

Sender's Information

• Name: John Doe
• Address: 123 Main St, Anytown, USA 12345
• Date: February 10, 2023

Item Information

• Item: Letter
• Weight: 1 oz

Tracking Information

• Tracking Number: 9400 1234 5678 9012
• Certified Mail: Yes

Delivery Information

• Delivered to: Jane Smith
• Date: February 12, 2023
• Time: 2:00 PM

Signature and Date

• Signature of Sender: John Doe
• Date: February 10, 2023

Remember to carefully fill out the receipt and keep it in a safe place, as it serves as proof of mailing and delivery.