How to fill out outgoing mail

Filling out outgoing mail correctly is important to ensure that your mail reaches its intended destination efficiently and accurately. Here's a step-by-step guide on how to fill out outgoing mail:

Addressing the Envelope

  1. Recipient's Name: Write the recipient's name on the first line of the envelope.
  2. Street Address or PO Box: Write the street address or PO Box number on the second line.
  3. Apartment or Suite Number: If applicable, write the apartment or suite number on the third line.
  4. City, State, and ZIP Code: Write the city, state, and ZIP code on the fourth line. Make sure to use the correct state abbreviation (e.g., CA for California).

Additional Information

  1. Return Address: Write your return address in the top-left corner of the envelope. This includes your name, street address, city, state, and ZIP code.
  2. Special Handling: If you need special handling, such as "Fragile" or "Do Not Bend," write it on the envelope.
  3. Postage: Make sure to affix the correct postage to the envelope.

Tips and Reminders

  1. Use a legible handwriting: Make sure your handwriting is easy to read.
  2. Use the correct format: Use the correct format for the address, with the recipient's name on the first line and the street address or PO Box on the second line.
  3. Double-check the address: Double-check the address to ensure it's correct and complete.
  4. Use a pen: Use a pen to fill out the envelope, as it's easier to read and less likely to smudge.
  5. Don't overcrowd the envelope: Leave enough space on the envelope for the postal service to add any necessary labels or stamps.

Common Mistakes to Avoid

  1. Incorrect or incomplete address: Make sure to include all necessary information, such as the recipient's name, street address, and ZIP code.
  2. Inaccurate or missing postage: Ensure you have the correct postage and affix it to the envelope.
  3. Poor handwriting: Use a legible handwriting to ensure the address is easy to read.

By following these steps and tips, you'll be able to fill out outgoing mail correctly and efficiently.