How to find and delete duplicate mails in outlook

The pesky duplicate emails in Outlook! Don't worry, I've got you covered. Here are the steps to find and delete duplicate emails in Outlook:

Method 1: Using the "Find" feature

1. Open Outlook and go to the "Mail" folder.
2. Click on the "Find" button in the "Home" tab or press Ctrl + E.
3. In the "Find" dialog box, select "Messages" as the search scope.
4. In the "Search for" field, enter subject: (your email subject) OR subject: (your email subject) (without quotes). This will search for emails with the same subject.
5. Click "Find Now" to run the search.
6. In the search results, select all the duplicate emails by pressing Ctrl + A.
7. Right-click on the selected emails and choose "Delete" to remove them.

Method 2: Using the "Rules" feature

1. Open Outlook and go to the "Mail" folder.
2. Click on the "Rules" button in the "Home" tab or press Ctrl + Shift + R.
3. Click "New Rule" and select "Start from a blank rule".
4. Choose "Conditions" and select "Subject" as the condition.
5. In the "Specify a condition" field, enter subject: (your email subject) (without quotes).
6. Click "OK" to apply the condition.
7. Choose "Actions" and select "Move messages to folder" as the action.
8. Select the folder where you want to move the duplicate emails (e.g., "Deleted Items").
9. Click "OK" to apply the rule.
10. Outlook will now move all duplicate emails with the same subject to the selected folder.

Method 3: Using a third-party add-in

There are several third-party add-ins available that can help you find and delete duplicate emails in Outlook. Some popular options include:

• Duplicate Email Remover (free)
• Duplicate Killer (free trial, paid version available)
• Outlook Duplicate Remover (paid)

These add-ins can help you find and delete duplicate emails with ease, and often offer additional features like customizable search criteria and reporting.

Tips and Variations

• To find duplicate emails based on the sender or recipient, modify the search criteria in Method 1 or 2 accordingly.
• To find duplicate emails with the same body content, use the "Body" condition in Method 2 instead of "Subject".
• To find duplicate emails with the same attachment, use the "Attachments" condition in Method 2 instead of "Subject".
• To delete duplicate emails automatically, set up a rule in Method 2 to move them to the "Deleted Items" folder.

I hope these methods help you find and delete those pesky duplicate emails in Outlook!