How to format an envelope to mail

Here's a step-by-step guide on how to format an envelope to mail:

Addressing the Envelope

1. Write the recipient's name: Start by writing the recipient's name on the first line of the envelope, about 1 inch from the top. Make sure to use the correct spelling and capitalization.
2. Write the street address: On the second line, write the street address or post office box number. If the address is a post office box, include the box number.
3. Write the city, state, and ZIP code: On the third line, write the city, state (abbreviated), and ZIP code. The city and state should be separated by a comma, and the ZIP code should be on the same line.
4. Optional: Suite or apartment number: If the recipient has a suite or apartment number, you can add it on the fourth line.

Example:

John Doe 123 Main Street Anytown, CA 12345 Apt 101

Additional Tips:

• Use a legible handwriting style, such as cursive or print.
• Make sure to leave a 1-inch margin at the top of the envelope for the postage stamp.
• Use a pen or marker that is easy to read.
• Avoid using abbreviations or symbols that may be difficult to read.
• If you're unsure about the recipient's address, you can double-check with them or use a reliable source like the USPS website.

Postage and Additional Information

1. Affix the postage: Place the correct postage on the top right corner of the envelope. You can use a stamp or a postage meter.
2. Add any additional information: If you need to add any additional information, such as a return address or a special handling instruction, you can write it on the back of the envelope or on a separate label.

Example:

[Return Address] [Your Name] [Your Address] [City, State, ZIP]

By following these steps, you'll be able to format an envelope correctly and ensure that your mail reaches its destination efficiently.