How to generate multiple variables for mail merge

In a mail merge, you can generate multiple variables by using a combination of formulas and functions in your mail merge document. Here are a few ways to do it:

Method 1: Using a formula

  1. In your mail merge document, create a new field by clicking on "Insert" > "Field" > "Formula".
  2. In the formula bar, enter the formula you want to use to generate the variable. For example, if you want to generate a variable that concatenates the first name and last name, you can use the formula =First Name & " " & Last Name.
  3. Click "OK" to apply the formula.
  4. In your mail merge document, insert the new field by clicking on "Insert" > "Field" > "Formula" and selecting the formula you just created.

Method 2: Using a table

  1. Create a table in your mail merge document by clicking on "Insert" > "Table".
  2. In the table, create columns for each variable you want to generate. For example, if you want to generate variables for first name, last name, and email address, you can create three columns.
  3. In the first row of the table, enter the formulas or values for each variable. For example, if you want to generate a variable that concatenates the first name and last name, you can enter the formula =First Name & " " & Last Name in the first column.
  4. In the subsequent rows of the table, enter the values for each variable. For example, if you want to generate a variable for each recipient's email address, you can enter the email address in the third column.
  5. In your mail merge document, insert the table by clicking on "Insert" > "Table" and selecting the table you just created.

Method 3: Using a query

  1. Create a query in your mail merge document by clicking on "Insert" > "Query".
  2. In the query, enter the formulas or values for each variable. For example, if you want to generate a variable that concatenates the first name and last name, you can enter the formula =First Name & " " & Last Name.
  3. In the query, select the "Return" option and choose the variable you want to generate. For example, if you want to generate a variable for each recipient's email address, you can select the "Email Address" variable.
  4. In your mail merge document, insert the query by clicking on "Insert" > "Query" and selecting the query you just created.

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