How to get single file from mail merge

When you perform a mail merge using Microsoft Word, you typically get a separate document for each recipient, with their specific information inserted into the template. However, if you want to get a single file with all the merged data, you can use the following methods:

Method 1: Use the "Output Options"

1. Go to the "Mailings" tab in the ribbon.
2. Click on "Finish & Merge" and select "Edit Individual Documents" or "Edit All Documents".
3. In the "Merge to New Document" dialog box, select the "Output Options" button.
4. In the "Output Options" dialog box, select the "Single File" option.
5. Choose a location to save the single file and click "OK".

Method 2: Use the "Combine Documents" feature

1. Go to the "Mailings" tab in the ribbon.
2. Click on "Finish & Merge" and select "Edit Individual Documents" or "Edit All Documents".
3. In the "Merge to New Document" dialog box, select the "Combine Documents" button.
4. In the "Combine Documents" dialog box, select the "Single File" option.
5. Choose a location to save the single file and click "OK".

Method 3: Use VBA Macro

1. Open the Visual Basic Editor by pressing Alt + F11 or by navigating to Developer > Visual Basic in the ribbon.
2. In the Visual Basic Editor, insert a new module by clicking "Insert" > "Module".
3. Paste the following code:

   Sub MergeToSingleFile()
    Dim doc As Document
    Set doc = ActiveDocument
    Dim output As String
    output = "C:\Path\To\Output\File.docx" ' adjust the path and file name
    Dim i As Integer
    For i = 1 To doc.MailMerge.MainDocumentType.Count
        doc.MailMerge.OpenDataSource
        doc.MailMerge.WriteOutput output
    Next i
   End Sub

4. Replace the output file path and name with your desired location and file name.
5. Run the macro by clicking "Run" > "MergeToSingleFile" or by pressing F5.

Note: The above code assumes you are using Word 2007 or later. For earlier versions, you may need to modify the code accordingly.

These methods will help you create a single file with all the merged data. However, keep in mind that the resulting file may be quite large if you have a large number of recipients and a complex template.