How to get somone sign legal agreement on mail
Getting someone to sign a legal agreement by mail can be a bit more complex than in-person signing, but it's still possible. Here are the general steps to follow:
- Use a notary public: A notary public can witness the signature and verify the identity of the person signing the agreement. You can find a notary public at a bank, law firm, or online notary service.
- Use a self-identifying signature: Include a statement in the agreement that requires the signer to identify themselves, such as "I, [Name], hereby sign this agreement..."
- Use a witness: Have a witness sign the agreement alongside the person signing, to verify that the signature is genuine.
- Use a return receipt: Send the agreement via certified mail, return receipt requested, to ensure that the signer receives the document and can sign it.
- Include a cover letter: Attach a cover letter explaining the purpose of the agreement, the importance of signing it, and any deadlines or consequences for non-signing.
Here's a sample template you can use:
Cover Letter
Dear [Name],
Please find attached a legal agreement that requires your signature. This agreement is important for [briefly explain the purpose of the agreement]. We kindly request that you sign and return the agreement to us by [deadline].
Please note that failure to sign and return the agreement by the deadline may result in [consequences].
If you have any questions or concerns, please do not hesitate to contact us at [contact information].
Thank you for your prompt attention to this matter.
Sincerely, [Your Name]
Agreement
[Insert the agreement text here]
Signature Section
I, [Name], hereby sign this agreement on [date] in the presence of [witness's name], who is a witness to my signature.
Signature: __ Print Name: __ Date: __
Witness Signature: __ Witness Name: __
Return Receipt
Please sign and return the agreement to us by [deadline]. You can return it via certified mail, return receipt requested, to:
[Your Name] [Your Address] [City, State, ZIP]
Notary Public Section
I, [Notary Public's Name], hereby certify that [Name] signed this agreement on [date] in my presence.
Signature: __ Notary Public's Stamp: __
Tips and Considerations
- Make sure the agreement is clear and concise, and that the signer understands the terms and conditions.
- Use a secure method of delivery, such as certified mail, to ensure that the agreement is received by the signer.
- Keep a record of the agreement, including the signed copy and any correspondence with the signer.
- Consider using an online notary service, which can simplify the process and provide additional security measures.
Remember to check the laws and regulations in your jurisdiction regarding the signing of legal agreements by mail. It's also a good idea to consult with an attorney or legal expert if you're unsure about any aspect of the process.