How to give conclusion on mail
A conclusion in an email is a summary of the main points discussed in the email, and it helps to wrap up the conversation. Here are some tips on how to write a good conclusion in an email:
- Restate the main points: Briefly summarize the main points you discussed in the email. This helps to reinforce your message and ensure that the recipient understands the key takeaways.
- Reiterate the purpose: Restate the purpose of the email and why you're sending it. This helps to keep the recipient focused on the main goal of the email.
- Provide a call to action: If you're asking the recipient to take a specific action, include a clear call to action (CTA) in your conclusion. This could be a request to respond to the email, schedule a meeting, or complete a task.
- Show appreciation: Express gratitude for the recipient's time and consideration. This helps to build a positive relationship and shows that you value their input.
- Keep it concise: Keep your conclusion brief and to the point. Aim for 1-2 sentences at most.
Here's an example of a conclusion in an email:
"Thank you for considering my request to discuss the project timeline. To summarize, we agreed to push back the deadline by two weeks to ensure that we can deliver high-quality results. I look forward to hearing back from you soon."
Some best practices to keep in mind:
- Avoid introducing new information in your conclusion. Stick to summarizing the main points and reiterating the purpose of the email.
- Use a professional tone and language throughout the conclusion.
- Keep your conclusion concise and to the point. Avoid using jargon or overly technical language.
- Use a clear and direct call to action, if applicable.
- Proofread your conclusion carefully to ensure that it's free of errors and typos.
By following these tips, you can write a effective conclusion in your email that leaves a positive impression on the recipient.