How to give quotation in mail

There are a few ways to give a quotation in an email, depending on the context and the level of formality you want to convey. Here are a few options:

1. Block quote: Use a block quote to set off a long quotation from the rest of the text. To do this, indent the quotation 0.5 inches (or 5 spaces) from the left margin, and use a font that is slightly smaller than the rest of the text.

Example:

"The greatest glory in living lies not in never falling, but in rising every time we fall." - Nelson Mandela

2. In-line quote: Use quotation marks to set off a shorter quotation that is integrated into the text.

Example: "I think, therefore I am." - René Descartes

3. Quote with attribution: Use quotation marks and add the author's name and any relevant context.

Example: "The customer is always right," said Henry Ford. This quote highlights the importance of customer satisfaction in business.

4. Quote with a citation: Use quotation marks and add a citation in the format required by your discipline or style guide (e.g. MLA, APA, Chicago).

Example: "The data suggests that the new policy will have a positive impact on the company's bottom line." (Smith, 2022, p. 12)

5. Quote with a link: If you're quoting from a digital source, you can include a link to the original text.

Example: Check out this article by John Smith, which argues that "the future of work is remote" [1].

Remember to always verify the accuracy of the quotation and provide proper attribution to the original author.

In terms of formatting, you can use the following guidelines:

• Use double quotation marks ("") for quotations that are 40 words or less.
• Use block quotes for quotations that are 40 words or more.
• Use a font that is slightly smaller than the rest of the text for block quotes.
• Use a consistent citation style throughout your email.
• Make sure to proofread your email carefully to ensure that the quotation is accurate and properly formatted.