How to give resignation through mail

The traditional way! Here's a step-by-step guide on how to give a resignation through mail:

Before sending the letter:

  1. Prepare your resignation letter: Write a formal resignation letter stating your intention to leave the company, the effective date of your resignation, and any other relevant details (e.g., reason for leaving, offer to assist with the transition).
  2. Check your company's policies: Review your employee handbook or company policies to ensure you're following the correct procedure for submitting a resignation.
  3. Proofread and edit: Carefully review your letter for spelling, grammar, and punctuation errors.

The Resignation Letter:

  1. Date: Include the date you're sending the letter.
  2. Address: Use the company's official address or the address of your supervisor/HR representative.
  3. Salutation: Address the letter to your supervisor, HR representative, or the person designated to receive resignations.
  4. Body: State your intention to resign, the effective date of your resignation, and any other relevant details.
  5. Closing: End the letter with a professional closing, such as "Sincerely" or "Best regards."
  6. Signature: Sign your name above your printed name.
  7. Enclosures: If you're including any additional documents, such as a return receipt or a copy of your employment contract, include them with the letter.

Example of a Resignation Letter:

[Your Name] [Your Address] [City, State, ZIP] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP]

Dear [Recipient's Name],

Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [Date of Last Day of Work].

I appreciate the opportunities I've had while working at [Company Name], and I'm grateful for the experience and knowledge gained during my time here. However, I have decided that it's time for me to move on and explore new opportunities.

I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. If there's anything specific you'd like me to focus on during my remaining time here, please let me know.

Thank you again for the opportunity to work at [Company Name]. I wish the company continued success in the future.

Sincerely,

[Your Signature] [Your Printed Name]

Sending the Letter:

  1. Mail the letter: Send the letter via certified mail, return receipt requested, to ensure it's received by the company.
  2. Keep a copy: Keep a copy of the letter for your records.

After Sending the Letter:

  1. Confirm receipt: Wait for the company to acknowledge receipt of your resignation letter.
  2. Discuss the transition: Schedule a meeting with your supervisor or HR representative to discuss the transition process and any outstanding tasks.
  3. Tie up loose ends: Complete any remaining work, train colleagues, and ensure a smooth handover of your responsibilities.

Remember to stay professional, respectful, and courteous throughout the resignation process. Good luck!