How to give revert mail
Revert mail, also known as a "revert" or "response to a response," is a type of email that acknowledges and responds to a previous email. Here's a step-by-step guide on how to give a revert mail:
When to use a revert mail:
- When you need to acknowledge receipt of an email or a previous response.
- When you want to clarify or confirm information discussed in a previous email.
- When you need to provide additional information or updates related to a previous email.
How to write a revert mail:
- Start with a clear subject line: Use a subject line that clearly indicates that this is a response to a previous email. For example, "Re: [Original Email Subject]".
- Acknowledge the original email: Begin your email by acknowledging the original email and the sender. You can use phrases like "I hope this email finds you well" or "I wanted to follow up on your email dated [Date]".
- Summarize the original email: Briefly summarize the original email to ensure you understand the context correctly.
- Address the sender's concerns or questions: Respond to the sender's concerns or questions, and provide any necessary information or updates.
- Add any additional information: If necessary, add any additional information or updates related to the original email.
- Close with a polite closing: End your email with a polite closing, such as "Best regards" or "Thank you for your time".
- Proofread and edit: Before sending, proofread and edit your email to ensure it is clear, concise, and free of errors.
Example of a revert mail:
Subject: Re: Request for Meeting
Dear [Name],
I hope this email finds you well. I wanted to follow up on your email dated [Date] regarding the meeting request. I understand that you would like to schedule a meeting to discuss the project.
To summarize, you are looking to schedule a meeting to discuss the project timeline and milestones. I agree that this is an important topic, and I am happy to accommodate your request.
I have checked my calendar, and I am available to meet on [Date] at [Time].
Thank you for your time, and I look forward to hearing back from you.
Best regards, [Your Name]
Remember to keep your revert mail concise, clear, and professional. It's essential to acknowledge the original email and respond to the sender's concerns or questions in a timely and courteous manner.