How to increse outlook mail more than one year

To increase the retention period of Outlook emails more than one year, you can follow these steps:

Method 1: Using Outlook's built-in feature

1. Open Outlook and go to the "File" menu.
2. Click on "Options" and then select "Advanced".
3. Scroll down to the "AutoArchive" section.
4. Check the box next to "Archive or delete items when exiting Outlook".
5. Set the "Archive or delete items older than" dropdown to a value greater than 1 year (e.g., 2 years, 3 years, etc.).
6. Click "OK" to save the changes.

Method 2: Using Outlook's "Purge" feature

1. Open Outlook and go to the "File" menu.
2. Click on "Options" and then select "Clean Up".
3. Click on "Purge" and then select "Purge items older than" from the dropdown menu.
4. Set the value to a date more than one year ago (e.g., 2 years ago, 3 years ago, etc.).
5. Click "OK" to save the changes.

Method 3: Using a third-party add-in

There are several third-party add-ins available that can help you increase the retention period of Outlook emails. Some popular options include:

• "Outlook Retention" by CodeTwo
• "Email Retention" by GFI
• "Outlook Archiver" by Outlook Archiver

These add-ins can help you automate the process of archiving and retaining emails, and can often be customized to meet your specific needs.

Method 4: Using a script

You can also use a script to automate the process of archiving and retaining emails. For example, you can use a VBA script to move emails older than a certain date to an archive folder.

Here's an example script you can use:

Sub ArchiveOldEmails()
    Dim olApp As New Outlook.Application
    Dim olNamespace As Outlook.Namespace
    Dim olFolder As MAPIFolder
    Dim olItems As Items
    Dim i As Integer

    Set olNamespace = olApp.GetNamespace("MAPI")
    Set olFolder = olNamespace.GetDefaultFolder(olFolderInbox)
    Set olItems = olFolder.Items

    For i = olItems.Count To 1 Step -1
        If olItems(i).ReceivedTime < DateAdd("yyyy", -2, Date) Then
            olItems(i).Move olNamespace.GetDefaultFolder(olFolderArchive)
        End If
    Next i

    Set olItems = Nothing
    Set olFolder = Nothing
    Set olNamespace = Nothing
    Set olApp = Nothing
End Sub

This script moves emails older than 2 years to an archive folder. You can modify the script to suit your specific needs.

I hope these methods help you increase the retention period of your Outlook emails!