How to inform about leave on mail to client

Here's a sample email template you can use to inform a client about a leave:

Subject: Notification of Leave

Dear [Client's Name],

I am writing to inform you that I will be taking a [number] day leave from [start date] to [end date] due to [briefly mention the reason for leave, e.g. personal reasons, illness, family emergency, etc.].

During my absence, [mention the name of the colleague or backup contact who will be handling your tasks and responsibilities]. They will be available to assist with any urgent matters that may arise.

I apologize for any inconvenience this may cause and will ensure that all my tasks are completed before my leave. If you have any urgent matters that require my attention, please reach out to [mention the name of the colleague or backup contact].

Thank you for your understanding and I look forward to catching up with you upon my return.

Best regards,

[Your Name]

Additional Tips:

  1. Be clear and concise about the dates of your leave and the reason for it.
  2. Inform the client well in advance to give them sufficient notice.
  3. Provide a backup contact who can handle any urgent matters that may arise during your leave.
  4. Offer to complete any outstanding tasks before your leave to minimize disruption.
  5. Keep the tone professional and polite.
  6. Consider sending a follow-up email or message after your leave to confirm that you have returned and are available to resume work.

Here's an example of a more formal email:

Subject: Notification of Leave

Dear [Client's Name],

I am writing to inform you that I will be taking a [number] day leave from [start date] to [end date] due to personal reasons. During my absence, [Colleague's Name] will be available to assist with any urgent matters that may arise.

I have ensured that all my tasks are up to date and completed before my leave, and I will be available by email if any urgent matters require my attention. If you have any questions or concerns, please do not hesitate to reach out to me.

Thank you for your understanding and I look forward to resuming work upon my return.

Best regards,

[Your Name]

Remember to customize the email to fit your specific situation and relationship with the client.