How to insert image in mail merge
Inserting an image in a mail merge document can be a bit tricky, but it's definitely possible. Here are the steps to follow:
Method 1: Using a linked image
- Insert a picture in your mail merge document by going to "Insert" > "Picture" or by dragging and dropping the image file into the document.
- Right-click on the image and select "Insert" > "Link" to link the image to the file.
- In the "Insert Picture" dialog box, select the "Link to file" option and choose the image file you want to use.
- In the "Link properties" dialog box, select the "Update link" option to update the link whenever the image file is updated.
- In your mail merge template, use the
MERGEFIELD
field to insert the image. For example:=MERGEFIELD Image1
- In the "Mail Merge" dialog box, select the "Insert" button to insert the image.
Method 2: Using an embedded image
- Insert a picture in your mail merge document by going to "Insert" > "Picture" or by dragging and dropping the image file into the document.
- Right-click on the image and select "Insert" > "Embed" to embed the image in the document.
- In the "Embed Picture" dialog box, select the "Embed" option to embed the image in the document.
- In your mail merge template, use the
MERGEFIELD
field to insert the image. For example:=MERGEFIELD Image1
- In the "Mail Merge" dialog box, select the "Insert" button to insert the image.
Tips and considerations
- When using a linked image, make sure the image file is in the same location as the mail merge document, or update the link to point to the correct location.
- When using an embedded image, the image file will be stored in the mail merge document, which can increase the file size.
- You can also use a combination of both methods, where you link the image to the file and then embed it in the document.
- Make sure to test your mail merge document with different image file formats (e.g., JPEG, PNG, GIF) to ensure compatibility.