How to insert mail in excel 2019

In Excel 2019, you can insert a mail merge using the "Mail Merge" feature, which allows you to combine data from an Excel spreadsheet with a template to create a document, such as a letter or an email. Here's how:

Step 1: Prepare your data

• Open your Excel spreadsheet and make sure it contains the data you want to use for the mail merge.
• Ensure that the data is organized in a table format, with each row representing a single record and each column representing a field (e.g., name, address, email).

Step 2: Create a mail merge template

• Open a new document in Microsoft Word (not Excel).
• Create a template for your mail merge by typing the text and formatting it as desired.
• Use Word's "Insert" menu to insert fields for the data you want to merge, such as [Name], [Address], or [Email].

Step 3: Connect to Excel

• In Word, go to the "Mailings" tab in the ribbon.
• Click on "Select Recipients" and then "Use an Existing List".
• Browse to your Excel spreadsheet and select the worksheet that contains your data.
• Click "OK" to connect to the Excel data.

Step 4: Merge the data

• In Word, go back to the "Mailings" tab and click on "Finish & Merge".
• Select "Edit Individual Documents" to merge the data with the template.
• Word will create a new document for each record in your Excel spreadsheet, using the data to fill in the fields.

Step 5: Save and send

• Save the merged documents as individual files (e.g., PDF, DOCX, or TXT).
• You can then send these files via email or attach them to an email.

Alternatively, you can also use Excel's built-in "Mail Merge" feature to send emails directly from Excel. Here's how:

Step 1: Prepare your data

• Open your Excel spreadsheet and make sure it contains the data you want to use for the mail merge.
• Ensure that the data is organized in a table format, with each row representing a single record and each column representing a field (e.g., name, email, subject, body).

Step 2: Create a mail merge

• Go to the "Data" tab in the ribbon.
• Click on "From Address Book" and then "Mail Merge".
• Select the worksheet that contains your data and click "OK".

Step 3: Configure the mail merge

• In the "Mail Merge" dialog box, select the email account you want to use to send the emails.
• Choose the fields you want to use for the email subject, body, and recipient.
• Click "OK" to start the mail merge process.

Step 4: Send the emails

• Excel will send the emails using the configured email account.
• You can monitor the progress of the mail merge in the "Mail Merge" dialog box.

Note that the "Mail Merge" feature in Excel is only available in the "Business" and "Professional" versions of the software.