How to insert picture in ms word mail merge

Inserting a picture in a Microsoft Word mail merge document can be a bit tricky, but it's doable. Here's a step-by-step guide to help you achieve this:

Method 1: Inserting a picture in the mail merge template

  1. Open your Microsoft Word document and go to the "Insert" tab in the ribbon.
  2. Click on "Picture" or "Insert Picture" from the "Illustrations" group.
  3. Select the picture you want to insert from your computer or device.
  4. Click "Insert" to insert the picture into your document.
  5. Resize the picture as needed by dragging the corners or using the "Size" options in the "Format" tab.
  6. To make the picture a part of the mail merge, you need to insert it into a merge field. To do this, select the picture and go to the "Mailings" tab in the ribbon.
  7. Click on "Insert Merge Field" and select the field you want to insert the picture into (e.g., "Picture").
  8. The picture will now be inserted into the mail merge template, and it will be replaced with the actual picture for each recipient.

Method 2: Using a merge field with a picture

  1. Open your Microsoft Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and choose your recipient list.
  3. Go to the "Insert" tab in the ribbon and click on "Picture" or "Insert Picture" from the "Illustrations" group.
  4. Select the picture you want to insert from your computer or device.
  5. Click "Insert" to insert the picture into your document.
  6. Right-click on the picture and select "Insert Merge Field" from the context menu.
  7. In the "Insert Merge Field" dialog box, select the field you want to insert the picture into (e.g., "Picture").
  8. The picture will now be inserted into the mail merge template, and it will be replaced with the actual picture for each recipient.

Tips and considerations