How to keep mail for hr for job trial mail

When applying for a job, it's essential to keep a record of all correspondence with the hiring manager or HR representative. Here's a step-by-step guide on how to keep mail for HR for a job trial mail:

Before Applying:

  1. Create a folder or file: Designate a specific folder or file on your computer or cloud storage (e.g., Google Drive, Dropbox) to store all job-related documents and emails.
  2. Set up a label or tag: Create a label or tag for the folder/file to help you quickly identify the job application.

During the Application Process:

  1. Save all emails: Save all emails from the hiring manager or HR representative, including the initial job posting, application instructions, and any subsequent emails.
  2. Keep track of dates: Record the dates of all emails, phone calls, and meetings to keep a timeline of your application process.
  3. Save attachments: Save any attachments, such as resumes, cover letters, or reference letters, in your designated folder/file.
  4. Take notes: Take notes during phone calls or meetings with the hiring manager or HR representative, including any questions or concerns you may have.

After Applying:

  1. Keep a record of follow-ups: Keep a record of any follow-up emails or phone calls you make to inquire about the status of your application.
  2. Save any updates: Save any updates or changes to the job posting, application instructions, or interview schedule.
  3. Organize documents: Organize your documents in a logical order, such as by date or by topic (e.g., resume, cover letter, references).

Tips:

  1. Use a consistent naming convention: Use a consistent naming convention for your files and folders to make them easy to find.
  2. Keep it digital: Keep all your documents and emails digital to avoid losing physical copies.
  3. Review and update regularly: Regularly review and update your folder/file to ensure it remains organized and up-to-date.

By following these steps, you'll be able to keep a comprehensive record of your job trial mail and stay organized throughout the application process.